Registration Partnership Programme (Sponsors & Exhibitors)
General Information about Registration Partnership Programme
(for all exhibitors & sponsors)
An overview about the ECSSMET 2026 partnership wall you will find here.
The allocation of exhibition booth for sponsors and exhibitors is carried out by DLR and requires prior consultation / agreement for a binding reservation. DLR Event Management Support is your contact for the Exhibition Management. There will be totally 10 exhibition booths onsite. The DLR organizer reserves the right to allocate stand space to exhibitors. The wishes of the exhibitor are considered as far as possible. The exhibition area will be allocated on a first-come-first, first-served basis.
If you have any questions regarding the reservation of booth contract management and organization on site, please contact: VMSSupport@dlr.de.
Dates
Registration for all sponsor and exhibitor staff will open on 09 June 2026.
Registration for all sponsor and exhibitor staff will close on 24 August 2026.
Please note:
After 24 August 2026, registration is no longer possible.
If there is a special case of exception, please send your e-mail request to VMSSupport@dlr.de
In case of any questions regarding your invoice, please contact BESL by e-mail at helpdesk@besl-eventagentur.de or
via phone +49 30 325 999 7180.
Overview of bookable Partnership Packages and Prices
| Package |
Early-Bird Price |
Regular Price |
| BRONZE | 1.500 €* | 2.000 €* |
| SILVER | 2.500 €* | 3.000 €* |
| GOLD | 3.500 € * | 4.000 €* |
*Price without VAT
Benefits Included for Exhibitor and Sponsor Representatives
| Included Benefit | Included | Representatives | ||
| BRONZE | SILVER | GOLD | ||
| Access to all scientific sessions | ✓ | 1 | 1 | 2 |
| Access to the exhibition area | ✓ | |||
| Conference materials and name badge |
✓ | |||
| Daily Catering 21.9-25.9.2026 2 Coffee Breaks and lunch |
✓ | 1 person included | 1 person included | 2 persons included |
| Welcome reception 21.09.2026 with food & drinks |
✓ | 1 person included | 1 person included | 2 persons included |
|
BBQ Diner Event 23.09.2026 |
not included | 1 person included | 2 person included | |
Not included:
All exhibitor and sponsor staff are required to book their hotel accommodation independently and at their own costs.
Please follow the link for more information about hotel recommendations on this website.
All exhibitor and sponsor representatives have the opportunity to purchase extra ticketed events during the registration process.
Registration for these optional social program activities is absolutely necessary because of the limited capacity and you must pay in advance.
You can find further details about the social program here. This subpage will be updated regularly.
| Event | Date | Information - Price |
|
Evening Event on Soldekk |
22.9.2026 | extra ticketed event for all Partnership Packages 35,00 Euro/ per Person |
|
Conference BBQ /Dinner |
23.09.2026 |
Included in Package Silver & Gold |
You can find further details about the social program here.
Additional Guest Ticket
If you would like to bring other interested person(s) (e.g. your customers or employees) to the ECSSMET 2026 conference,
please contact vms@dlr.de. Bringing of an additional person to the event is subject to availability and is not free of charge.
The German Aerospace Center (DLR e. V.) Inhouse Event Management Support will send an invitation code for the guest tickets
with a separate e-mail to the address provided by the sponsor or exhibitor. Please check your spam folder.
Price Overview Guest Ticket
| Ticket I | Ticket II |
| 550,00 € per person | 455,00 € per person |
|
This ticket includes:
|
This ticket includes:
|
Not included
Guests of the partnership programme are required to book their hotel accommodation independently and at their own costs.
Please follow the link or more information about hotel recommendations on this website.
Price Overview EXTRA Ticketed Event for Guest of the Partnership Programme
A Guest of the partnership programme has the opportunity to purchase the following extra ticketed event during the registration process.
You can find further details about the social program here. This subpage will be updated regularly.
HOW to Register as Exhibitor or Sponsor Representative and for Guest Tickets
Please enter your registration code at the beginning of the registration process to access your designated registration category (Exhibitor Representatives and Sponsor Representatives) and applicable registration fee. If you have further questions, please, contact the DLR Event Management Support: VMSSupport@dlr.de.
Information about Invoicing & Payment Exhibitor and Sponsor
Invoicing Exhibitor
BESL Event Agentur GmbH & Co. KG is the DLR external partner for the participant and exhibitor registration and is also responsible for the invoicing and collection of participation and exhibitor fees.
The DLR contract partner “BESL Event Agentur GmbH & Co. KG” will send:
- the invoice for the chosen exhibitor package. An electronic confirmation of the registration as exhibitor, with the invoice will be generated by the system and sent to the e-mail address provided by the company of the exhibitor.
- The Terms & Conditions for exhibition onsite.
- one or two invitation code, depending on the partnership package, for the registration of your booth staff onsite.
Please note:
Each of your booth staff will have to register with the invitation code on the registration website. Each code can be used only once per person. In case your booth staff may change during the event and your company needs therefore more codes, please contact VMSSupport@dlr.de.
A participation of booth staff onsite without registration is not possible.
The registration for exhibitor representative is possible only with an invitation code on the registration website.
Payment for Exhibitors
The following means of payment are available for exhibitors:
- Bank Transfer
- Payment by credit card (MasterCard and Visa Card)
- Pay Pal
Please do not send any payments by bank transfer without quoting the invoice number and the name included in the payment details. Payments without the required reference information cannot be processed.
Your participation can be confirmed only when the exhibitor fees have been paid in full.
Those exhibitors, whose exhibitor fees have not been settled by the first day of the event, will not be granted the entry.
Please e-mail any amendments or cancellations to VMSSupport@dlr.de.
Invoicing for Sponsors
In the case of sponsorship, DLR will conclude a sponsorship agreement with you and DLR will issue the sponsoring invoice,
right before the event and send the invoice by e-mail to the recipient address you have to DLR provided.
Registration as sponsor representatives (staff) is only possible with an invitation code on the registration website.
The DLR Event Management Support will send by e-mail to the address provided by the sponsor:
- one or two invitation code, depending on the sponsor partnership package, for the registration of your booth staff onsite.
- The Terms & Conditions for Exhibition onsite
Please note: the onsite participation is not possible without registration.
If you have further questions, please, contact the DLR Event Management Support: VMSSupport@dlr.de.
Payment for Sponsors
The following means of payment are available for sponsors: Bank Transfer
Cancellation & Refund Policy for all Exhibitors and Sponsors
Cancellation requests should be submitted in writing by e-mail to VMSSupport@dlr.de.
Please, refer to the following important deadlines for exhibitor and sponsor cancellation:
- Until 3 August 2026: 90% refund minus 50 Euro of the administration fee;
- Until 24 August 2026: 50% refund minus 50 Euro of the administration fee;
- After 24 August 2026 there will be no refund.
Please, note that refunds will be made after the European Conference on Spacecraft Structures, Materials and Environmental Testing (ECSSMET 2026).
Important Information about Customs
Customs clearance of your exhibition goods is a complex process. Any delivery fee incurred (e.g. VAT, customs fees) must be borne by the sponsor or exhibitor. Neither the ECSSMET 2026 organizers nor venue “Steinberger Hotel” will pay for any postage/shipping, customs expenses. Deliveries requesting custom fee payments will be refused.
The German Aerospace Center (DLR e.V.) could definitely not support any exhibitor or sponsor of the ECSSMET 2026 regarding the customs clearance/ EORI number for shipment to the ECSSMET in Braunschweig.
Some useful information
EORI Number
Exhibitor and sponsor of the ECSSMET 2026 from countries inside the EU must have an EORI number. For exhibitors and sponsors of the ECSSMET 2026 outside the EU it is highly recommended to apply for an EORI number, especially if there are shipping with third-party companies. Goods send to the symposium venue may not be cleared in time for the exhibition and may instead end up stuck in customs.
The EORI Number is issued free of charge by the German Chief Customs Office in Dresden, more information you will find here.
The relevant document EORI needs to be filled out, please check for more information the official webpage Customs online - Forms and factsheets.
Please note that it takes up to 3 weeks for The German Custom to process the forms, the documentation with the issued EORI number is then send by post to the applicant.
More information you will find at the Website Custom and FAQ about EORI number and shipment to Germany you will find here.
It this there strongly recommend to apply well before the planned shipment to Germany.
We recommend that you may use an experiences German customs agent/agency because customs clearance of your exhibition goods is a complex process. Do this as early as possible so that you can prepare all necessary steps and documents (customs application, etc.) in good time. You will find addresses German customs agents / agency in the internet.
A customs agency:
(customs broker or customs agent) is generally always required when goods are moved commercially between an EU country and a non-EU country, as a customs declaration (also known as a customs declaration) must then be submitted.
Tasks:
Advising the interested party in advance and then the actual customs clearance (clearance of the goods at the customs warehouse, customs clearance for free circulation, individual customs clearance if necessary, etc.) Assumption of all tasks, obligations & risks
In the case of indirect representation, the representative (custom agent) submits the customs declaration in his own name but on behalf of the importer. In contrast to direct representation, the indirect representative is jointly and severally liable for all legal consequences of the customs procedure with the person for whose account he has acted.